(You can also choose from the list of suggested rules.) Choose Create Rule from the dropdown list.Select the Home tab from the navigation ribbon.
Click on a message from your inbox or sent items. Select or deselect setup rule options to run the rule on existing messages, activate or deactivate the rule, or apply the rule to all accounts. Enter a name for the new rule in the Finish Rule Setup section. Fill any underlined values under Step 2: Edit the rule description. Choose to add exceptions to the drafted rule under Step 1: Select exception(s). Define the value of underlined actions under Step 2: Edit the rule description. Choose what you want to do with the message under Step 1: Select Action(s). Specify the value of any underlined condition for the rule under Step 2: Edit the rule description. Choose conditions that messages must meet in regards to the rule under Step 1: Select condition(s). Select an option in the Start from a blank rule section, then choose either "Apply rule on messages I receive" or "Apply rule on messages I send.". Click on New Rule in the E-Mail Rules tab found in the Rules and Alerts pop up window. How to create a new or custom Outlook rule You can also choose to have this rule apply to your current account or to all accounts you have setup in Outlook. Outlook allows you to run the new rule on messages currently in your inbox. All you need to do is deselect the check box for "Turn on this rule" to disable it. 
When you are setting up additional rule options, you will see that the new rule will be activated by default.
Select additional actions under Step 2: Setup rule options. Enter a name under Step 1: Specify a name for this rule. Choose values for underlined text under Step 2: Edit the rule description. Choose exceptions to the rule under Step 1: Select exception(s). Enter in specifics for the underlined values under Step 2: Edit the rule description. Click on presented underlined values from your selected conditions. Choose the message conditions you prefer under Step 1: Select conditions. Proceed to Step 2: Edit a rule description. Choose a template from either the Stay Organized or Stay Up to Date list of rule templates. Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box. Click the File tab in the navigation ribbon. If you receive a lot of invoices from various vendors you could automate the sorting process by creating a rule to automatically send them to their designated folders.Ĭreating a rule How to create an Outlook rule using existing templates 
Rules are actions that are taken if a message meets predetermined criteria. Rules are a way to automate actions in Outlook that you would normally have to do manually.
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